Why Is an Apartment Handover Report Necessary?

Signing this document is an official confirmation that the property meets the requirements set out in the contract and complies with construction standards. The apartment handover report is essential because it defines the point in time when responsibility for defects is established. From that moment, deadlines for fixing identified issues begin to run.

Without a written list of defects, it may be difficult to prove later that a scratched window or uneven plaster is the fault of the construction team rather than the result of your finishing work.

At J.W. Construction, we treat this process as the foundation of a partnership with our clients, ensuring that every technical remark is properly recorded and efficiently resolved.

What Elements Must Be Included in the Handover Report?

For the document to be valid and effective, it must include both formal and technical information. A proper apartment handover report (often available as a PDF template on developers’ websites) should include:

date and place of preparation,

details of both parties (you and the developer’s representative),

precise identification of the unit (apartment number, floor, address),

a list of identified defects and their locations,

utility meter readings (water, electricity, heating),

a list of handed-over items (keys, remotes, documentation),

signatures of both parties participating in the handover.

A correctly completed report provides a complete record of the property’s condition on the day of transfer. It ensures that all arrangements are documented and legally binding for both parties.

Sample Apartment Technical Handover Report

Below is an example structure that you can use as a reference when inspecting your unit.

(A sample template will be attached here as a graphic or PDF.)

Common Defects in Developer Apartments – What to Include in the Report?

During the inspection, stay focused and carefully check details that could generate renovation costs. What you include in the post-purchase handover report will determine the scope of the developer’s repair work. Pay particular attention to:

scratched window panes and frames,

uneven wall corners (lack of right angles),

cracks in floor screeds and plaster,

moisture in corners or near windows,

lack of electricity in specific sockets or non-functioning balcony lighting.

While checking the developer-standard condition, also verify the smooth operation of doors and whether ventilation works properly.

The Importance of Recording Defects in the Report

Identifying a defect does not always mean you must refuse to accept the keys. The key point is that the handover report includes a deadline by which the developer commits to fixing the issues (usually around 30 days).

If the defects are significant and prevent normal use of the apartment, you have the right to refuse to sign the document until they are resolved.

How to Properly Accept an Apartment and Prepare Documentation?

Preparation is half the success. Bring the following with you:

a spirit level,

a square,

a strong flashlight,

a phone charger (to test electrical outlets).

The handover report should be completed carefully and without rushing. Do not hesitate to ask the developer’s representative questions.

FAQ – Frequently Asked Questions

What is an apartment handover report?

It is a technical document prepared during the transfer of the property, in which the buyer and developer confirm the actual condition of the apartment and list any defects. It serves as the basis for requesting repairs under warranty.

How to prepare a handover report when selling an apartment?

The document should include details of both parties, a description of the technical condition, a list of equipment, and most importantly, utility meter readings at the time of key handover. It must be signed by both parties, each receiving one copy.

What documents are needed when accepting an apartment?

You should bring your ID, the developer agreement, and any power of attorney if you are not attending in person. It is also helpful to have a layout plan of the apartment with dimensions.

What documents should the developer provide at handover?

The developer should provide a user manual for the property, warranties for installed equipment (e.g., boiler, windows), certificates, keys, and access codes. You will also receive a signed copy of the technical report.

What should be done after receiving the apartment from the developer?

After signing the report and receiving the keys, you should update utility providers (electricity, gas) and apply to register ownership in the land and mortgage register. It is also time to begin finishing works according to your plan.

How to properly accept an apartment from a developer?

You should thoroughly check compliance with the information prospectus, verify wall verticals, floor levels, window tightness, and the operation of all installations. All detected issues must be recorded in the technical report.